Secure Data Rooms are utilized by businesses to protect confidential documents with third-party parties during transactions. These files contain private documentation, IP, and copyrighted documents that are not re-usable without the consent of the company. This kind of information is valuable for your organization, particularly in today’s high-speed business environment. Speed should not be sacrificed to security. When you’re trying to negotiate deals with investors or potential M&A partners or targets, making use of the right tools for sharing data securely can be vital.

It’s important to note that not all data rooms are created in the same way. While the majority of them use combination security features to ensure only authorized users can access specific documents, you should be aware that they don’t all have the same security level. This is particularly applicable when it comes to permitting users to print or view documents off-line.

We’ve seen that many secure data centers that offer this feature rely on password protection to ensure that only a specified user has access to the document. This isn’t a good enough level of security because it does not address the possibility of a user sharing their login credentials with others or allowing another person access to the information. A lot of systems that allow users to download documents for offline viewing, including PDFs, don’t have security controls or only offer inadequate protections. Digify’s solution for a virtual data room does not rely on passwords or other weak authentication mechanisms to confirm that only approved recipients can view and print documents from the platform. Instead, the system uses advanced data protection methods like encryption multi-factor authentication, multifactor authentication and threat detection using real-time monitoring to ensure that no one is able to access the data.

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