As you work on balancing multiple projects, each with its own materials, expenses, timelines, and expectations, use this easy construction billing template to simplify your accounting processes. Our construction template makes invoicing as simple as opening a PDF, filling in a few fields, and sending it to a client. Construction companies charge for a variety of expenses with every project they work on. Use this building construction invoice sample template to simplify your construction invoicing process for any construction service. The template also provides space for you to detail any extra work for accurate, Accounting For Architects up-to-date invoicing.

Feeling bogged down by repetitive processes and redundant work?

• Making payment demands shouldn’t be the first step when payment is a little late, but it could become necessary.
• It provides project owners with a financial buffer against potential risks, such as incomplete work, delays, or defects.
• Margins are tighter than ever in this industry, and it shouldn’t take discounts and incentives to be paid fairly.
• If there is any inconsistency in regards to the sub or supplier’s company information, it should be confirmed.
• Professional invoices are generally sent to clients for services and bills are sent to customers for products.

If you are doing it yourself, signing up for accounting software like FreshBooks will ensure you have updated and compliant templates to use. Ensure your final invoice is valid with all pertinent payment information clearly written and with sales tax and the total amount due at the bottom. House Cleaners can focus on cleaning instead of designing invoices when they use a ready-made template that accounts for all the services you provide. Plumbers can choose between billing for a fixed rate for a small job like unclogging a drain or billing hourly with customized plumbing templates. “There is adjusting entries no allowance in the Act or Regulations for payment prior to works being completed for a stage, like the frame stage of a building. The Northern Territory’s construction watchdog has found Darwin building company Kassiou Constructions engaged in professional misconduct.

• No matter how large or small the project is, it’s always considered best practice to send construction invoices to clients immediately upon completion of the work.
• An invoice number is a unique code applied to each invoice for tracking and record-keeping purposes.
• They also allow easy customization and updates, making them ideal for efficiently managing dynamic and complex construction project costs.
• Using the template, electricians can easily note precise billing details for all work completed by tracking and invoicing for their time and materials.
• There should be a clear description of the services rendered, along with payment instructions with the amount due, the due date, and applicable taxes.
• All combined, an invoice will serve as a written transaction record that identifies payment obligations and terms.

What should be included on an invoice for construction professionals?

Punch list work might seem minor, but it has an improportionate impact on payment. The permits and NTP were received and the actual construction started… Whether you’re hired for a small fixer-upper or for a big job—like adding more land to an existing parking lot—use this invoice. Smartsheet provides a better way to unify collaboration and automate workflows so you can spend more time on the work that matters.

• But again – merely leveraging these tools into faster payment will generally be a better option than actually moving forward with any of them.
• Below are various formats of construction invoice templates, including Google Docs, Excel, and PDF.
• Itemized templates will remove clients’ questions regarding pricing vs. work completed, breaking down each job into its components.
• It is a financial safeguard for project owners to ensure the contractor completes the work to the agreed standard.
• By using our construction invoice template, you can streamline your billing process, reduce manual errors, and enhance your professional image, all while saving time and effort.
• Specify your payment terms, such as the due date and acceptable payment methods (e.g., bank transfer, credit card, check).
• Keep information the same across different invoices and projects while creating a high-quality standard in your communications to clients.

Download Construction Invoice Templates

Under this invoicing method, you’ll provide your client with an hourly rate for labor accompanied by an estimate for project timelines. In other words, here’s what you’re charging, and here’s how long you think it will take to complete it. To see how this works, imagine you quote a job for $50,000 that’ll bill at the end of each month based on the percentage of completion.

With an organized, clean, comprehensive construction invoice template, they’ll have surefire documentation to bring to court. You’ll undoubtedly encounter a diverse range of clients and projects as you run your construction business. Each construction job may vary significantly, requiring specific invoice requirements to account for your services. That’s where FreshBooks comes in—we offer a variety of specialized invoices designed for construction-related needs. A time and material invoice template is best suited to construction jobs where the construction project and scope are not clear, allowing contractors to bill for these easy-to-track variables.

Prices for products, services, and labor should be included on each line of the invoice and should all be listed separately. Retention often becomes a point of contention, particularly when there are disagreements over the quality or completion of work. Disputes between contractors and project owners regarding the release of retained funds can lead to delays, legal challenges, and strained relationships. Without clear communication and well-documented retention terms, resolving these issues can be time-consuming and costly. Another critical purpose of retention is to provide leverage to ensure contractors and subcontractors fulfill all their obligations. In cases where tasks are incomplete or defects are identified during inspections, the retained amount can be used as a financial incentive for the contractor to address these issues.

Cost plus (T&M)

Other times, subs and suppliers may attempt to use invoice sleight of hand. They might bank on the fact that construction offices are inundated with paperwork, hoping for a quick glance and approval of their invoice. Keep a close eye on the description of the work claimed to be performed, and the line item dates. Using construction invoices appropriately ensures professionalism and helps build trust with clients while providing a clear record of services rendered. Using a construction billing invoice template also helps you enhance the professionalism of your company with a standard layout and design to your invoices. Keep information the same across different invoices and projects while creating a high-quality standard in your communications to clients.

Client Information

When it comes to invoicing, progress billing, and milestone billing are similar yet distinct. Progress billing will invoice according to the amount of work completed, construction invoices while milestone payments are dependent upon predetermined tasks or achievements. For example, suppose you’ve submitted (and the customer accepted) a fixed-price quote.

Accurate documentation

Sum both the subtotal and the tax amount and put the resulting value into the “Total” field. A professional invoice with service descriptions will help landscapers bill for the size, difficulty, and effort put into each job. Renters will appreciate a clear and concise invoice to inform them how much is owed by the payment due date. They should be professional and comprehensive to leave a positive impression and encourage customers to recommend services to their friends. And since we’ve so neatly landed on the topic, what better time to dig into some of those invoicing methods?