Virtual document storage is the conversion of physical files into electronic documents that can be shared, accessed and stored. It can reduce the storage space needed to store physical documents and improve security by locking particular parts of a document to particular users.

Online storage systems are particularly beneficial for companies that handle large amounts of paper. Paper documents are Check Out data room for the industrial and transport difficult to track and safeguard without extensive security measures and administratively heavy checkout processes and are more vulnerable to being stolen or destroyed in a natural disaster like an fire. Electronic documents, on the other side, are much easier to track and less likely to be taken away, and much more resistant to damage.

Egnyte Governance Guide

A virtual document is an Documentum object that is comprised of components files (or children). Component files can have different formats of files. The virtual document author specifies the logical arrangement of the components. This order may differ from the logical arrangement of files in groups based on folders, like a typical file-folder structure. If the logical arrangement of components changes, the entire virtual document needs to be re-ordered to reflect these changes.

While all businesses can benefit by implementing an online document storage system, businesses which are traditionally paper-based like accountants and law firms may notice significant improvements in productivity after implementing one. With proper safeguards in place an online secure document storage system can safeguard your data from hackers and keep your workflows running smoothly.